Calendar & schedule management
Keep your diary organised, avoid clashes, and send polite reminders so meetings actually happen.
Admin support for South Wales small & medium businesses
From calendars and inboxes to invoices and customer onboarding – we take care of the monotonous work so you can focus on growing your business.
No long contracts · Local team · Transparent pricing
Free tool · No sign-up
Most owners never put a number on it. Adjust the sliders with your own hours and rate — see the annual cost in seconds, and how much you could save by outsourcing.
From light email checks to full diary + inbox + invoices
Use your charge-out rate or a realistic internal value
Usually just you, or you + team members
Many clients start by outsourcing 50–70% of the repetitive work
Annual cost of this admin
£13,800
Based on 46 working weeks (UK average after holidays & bank holidays)
Weekly cost
£300
Hours per year
460
Potential annual saving by outsourcing
£0
276 hours saved per year
If you hand over 60% of this work at a typical support rate of ~£30/hr
This is an estimate for illustration only. Your actual hours, rates and package price will be refined in a free discovery call. Working weeks assume 46 (standard UK calculation after annual leave and bank holidays).
What we help with
We support small businesses and sole traders with the repetitive tasks that eat into your day. Pick what you need – we’ll scope the rest together.
Keep your diary organised, avoid clashes, and send polite reminders so meetings actually happen.
Inbox triage, prioritisation, drafting replies, and keeping important messages from getting lost.
Incoming and outgoing call support so you don’t miss opportunities or spend hours on hold.
Arrange meetings, share agendas, and chase action points so nothing falls through the cracks.
Formatting, filing, version control and simple document preparation when you need things looking professional.
Keep your CRM, spreadsheets and records accurate and up to date without the late nights.
Support with expense tracking, invoice generation and chasing so cash flow stays healthier.
Welcome new clients smoothly, keep accounts updated, and free you to focus on the relationship.
We can also help with light travel arrangements, basic research, minute-taking, and simple social media scheduling. Just ask during your discovery call.
Simple process
No jargon, no pressure – just a clear path from first chat to steady support.
We chat about your current admin load, what’s draining your time, and what success would look like. No obligation.
You receive a simple summary of hours needed and transparent pricing – usually within a couple of days.
We set up secure access to the tools you already use and agree simple ways of working together.
Regular check-ins, flexible hours, and the freedom to adjust as your business needs change.
Straightforward pricing
Most clients start with a monthly retainer for predictability. All prices exclude VAT. We’ll refine the exact hours during your discovery call.
10 hours / month
£350/month
£35 per hour
20 hours / month
£600/month
£30 per hour
40 hours or more / month
£1,000/month
£25 per hour
Ad-hoc support: £40–£45 per hour (minimum 2–3 hours).
Phone / call handling: Available as an add-on or included in higher packages (from around £80–£150/month depending on volume).
Onboarding: A small one-off fee (£50–£150) covers systems setup and process mapping so we can hit the ground running.
Prefer a custom mix of hours? We’ll build a package that fits during your free discovery call.
Why work with us
We’re based in Cardiff and work primarily with local small businesses and sole traders who are brilliant at what they do – but don’t have the time (or the desire) to live in their inbox.
You get a personal, approachable service rather than a faceless offshore team. We understand UK business norms, Welsh and UK time zones, and the realities of running a small operation here.
If admin is stealing time from the work that actually grows your business, we’d love to chat.
Book a free, no-pressure discovery call. We’ll listen to where the admin pain is and give you a clear view of hours and cost.
Book your free discovery callGet in touch
Tell us a little about your business and the tasks you’d like support with. We’ll reply promptly and arrange a free discovery call at a time that suits you.
Based in & Service - South Wales
Typical response - Within one working day
Prefer email? You can also reach us directly once you’ve added your contact details below.