A Remote Admin Assistant for Sole Traders and Micro Teams

A remote admin assistant is often a better fit than a local part time hire. You get hours without a desk, a contract you cannot unwind, or a second commute to manage.

What does a remote admin assistant do all week?

They run the remote version of a small office: inbox, diary, onboarding, document chasing and correspondence. You see the output in the tools you already use. For a sole trader that can be the difference between a clean Friday and a weekend spent catching up.

Typical work includes:

Inbox Triage, drafts and follow-ups so messages do not pile up. See email organisation.

Diary Bookings held and focus blocks protected. See calendar and schedule management.

Onboarding New client packs and form collection without delay.

Document chasing Missing papers and signatures followed up on time.

Full scope lives under services.

Is remote support only for tech businesses?

No. Consultants, trades firms, coaches, therapists and professional practices use remote admin because the work is digital even when the craft is not. If your clients email, book and send documents, the admin can sit with a UK assistant who is not in your postcode.

Related reading: how we helped a trades business stop missing calls and how a consultant reclaimed a day a week.

How do you avoid feeling out of touch?

You avoid it with our client portal, short weekly notes and one dedicated person. We agree how often you want a recap. You stay able to look at work in progress.

Process notes are in how to hand over admin without losing control.

What about confidential client files off site?

Off site does not mean uncontrolled. Access is granted by you, work stays in your systems, and support is UK-Based with GDPR in mind. Say at the start if files include financial, health or legal material so the access list stays tight.

Same principle as why UK-Based support still matters.

How much time and money can you free up?

A rough guide helps more than a vague promise. If admin takes ten hours a week and your billable rate is £60 an hour, that is £600 a week tied up in non-billable work — over £2,000 a month before you count evenings spent catching up.

Examples of what a small package can shift:

10 hours a month (Starter, £300) About two to three hours a week: inbox triage, diary hygiene and one onboarding pack. Often enough to protect one half-day for paid work.

20 hours a month (Growth, £500) A serious weekly rhythm at £25 an hour. If those hours would otherwise cost you £50–£80 in lost billable time, the package pays for itself several times over.

Vs a part-time hire A local admin at even eight hours a week plus holiday, sick leave and management usually sits well above a Growth retainer — without the flexibility to scale down when the diary is quiet.

Put your own numbers through the cost calculator, or read what admin is really costing UK small businesses.

Which package should you start with?

Start with the smallest retainer that covers a full weekly rhythm. Most UK small firms land on a monthly package rather than scattered one off hours.

Sole traders often begin on Starter at £300 for 10 hours or Growth at £500 for 20 hours. Twenty hours a month covers a serious weekly rhythm without a hire. New clients get 50% off the first month on retainers. Compare packages, try the cost calculator, then book a discovery call.